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Nearly everyone backs up their data. While a backup process can seem simple, more often than not, the recovery of data can be extremely challenging.

In an economic climate where workforce changes are inevitable, organizations need to ensure that their data can be accessed and recovered in an instant. Lost or sabotaged laptops, servers and files can result in a massive loss of productivity and as a consequence, the inability to remain competitive.

5 Everyday Things Your Data Backup System Should Do.

1. People Delete Good Files Sometimes- We’ve all done it. We delete a file, then empty the trash only to realize a minute, hour
or day later we REALLY need that file. Reluctantly, we contact the administrator to help recover the file from backup. They can do it, but it will be tomorrow, now what?

Challenge-Restore your deleted file in less than 1 day

We recently had an employee delete a file containing our marketing matrix for the past year and forward 3 months. I went to look at it and it was GONE. I called my data guy and within 2 minutes he had recovered the file and then protected it from being deleted again by that employee. Simple!

FACT: 97% of all restores are single files (Microsoft)

2. “Save” can be just like Delete-You need to prepare a sales quote for “Louis” and open the “Quote – Anderson” spreadsheet to use as a template. When you’re done you hit “Ctrl S” (save) and you have the Louis quote saved. A millisecond later you realize you’ve saved the Louis quote over the Anderson quote. You need both and it will take 30 minutes to recreate the Anderson quote.

Challenge: Restore the good “Quote – Anderson” file in less than 30 minutes

FACT : Up to 40% of all data loss is caused by Human Error (Microsoft)
3. System crash, is today lost?

Good News: Your hard drive has stopped whining
Bad News: Your hard drive has stopped turning
Really Bad News: This happened at 5:30 pm and the Board presentation you’ve been working on all day is…

Challenge: Determine which version of the “Board presentation” you can recover
A. The 8:00 am version from yesterday’s backup tape
(You did remember to do the backup?)
B. The last saved version using disk recovery utilities
(Crossing your fingers helps here!)
C. The 11:00 am version from your bosses’ e-mail
(“Boss, my computer crashed and there’s no backup, so…”)
D. The last version you saved

4. The Inbox is gone but not forgotten- Bill left the company a year ago. About 6 months ago, your predecessor deleted Bill’s e-mail inbox from the mail server to save space. Today, your company received a subpoena to produce the last 2 years of Bill’s e-mail in relation to an Intellectual Property dispute.

Challenge: Product Bill’s old email inbox- If Bill’s e-mail box was automatically backup up each day you can easily restore his inbox, because Bill’s e-mail remained on the backup system even after his e-mail box was removed from the mail server.

5. “I think everyone is backed up”- The boss asked a simple question, “Is everyone’s data backed up?”. Your answer “I think everyone is backed up” did not inspire confidence, so the next question is more precise, “Is everyone’s data backed up everyday?”. You now have a new number one project.

Challenge: Prove to the boss that “everyone’s data is backed up everyday”. With SonicWall CDP (Continuous Data Protection) we can receive an automatically genterated e-mail Activity Report showing exactly what was backed up.

If you’ve ever gotten the “blue screen of death” you know the feeling…that you’ve lost everything. I know my business would be in seriously bad sharp if I were to loss all of my companies data. We use the technology we sell, SonicWall CDP- it’s foolproof, intuitive, automatic and continuous so that we always have the latest version of any file, program or document anyone is working on. It provides flexible recovery options and more importantly…THE RESTORE WORKS!!!

As a business owner you should test not only your backup strategy but also your restore procedure to make sure it works.

To learn more…give us a call 203-649-6405 and ask to speak with a SonicWall Certified Engineer.